Accounts Payable

Accounts Payable

Automating Accounts Payable is one of the most important tasks you should undertake to control your outstanding accounts.  This full-featured, multi-currency ‘Accounts Payable’ module gives you cash flow control and visibility over all accruals and expenses and includes many features that save time and money.

The ‘Accounts Payable’ module has both an invoice registration system and a goods-received-not-yet-invoiced (GRN) accrual system. The Accounts Payable system allows for manual and automatic checks, cash flow control, “Posi-pay” (export data to your banks for fraud prevention), supplier stock-code cross-reference system and a 1099 system (USA). The system also caters for “inter-company” transactions that allow you to cut down substantially on the number of paper transactions between multiple companies in the same group.

The ‘Accounts Payable’ module integrates as follows:

  • Bank Book/reconciliation for all payments made
  • Purchase orders for accruals of all inventory received
  • General Ledger for expense distribution

Features of Accounts Payable:

  • Multiple branch control
  • Visbility into outgoing cash flow
  • User defined terms tables
  • Inventory received accrual system
  • Manual and automated checks
  • Invoice registration system
  • Supplier Classes
  • Supplier Categories
  • Supplier Types
  • Inter-company invoice and payment transactions
  • Payment reviews process and selection
  • Payment approval process
  • Control over what you pay and when
  • Multi-currency
  • Multiple banks
  • Posi-Pay exports for banks
  • Detailed notes system
  • Document linking and retrieval
  • Stock code cross-reference system
  • 1099 system

Benefits of Accounts Payable:

  • Visibility of all your outstanding accounts payable, accruals and cash flow control
  • Tight integration with all other modules saving duplication of effort
  • Detailed audit trails for all master data and financial changes
  • Reduced risks of fraud with built in audit trails
  • Time savings with payment workflow and planning
  • Never double pay invoices with built-in internal controls
  • Reduced costs using the automated built-in features

Accounts Payable example screen shots

A detailed inquiry system allows you to look at all supplier transactions in detail, giving visibility into purchases, supplier ranking, and outstanding amounts.