Accounts Payable Software

Simplify Supplier Invoice Management with Aquilon ERP

Aquilon Accounts Payable software helps businesses manage supplier invoices, payments, expenses, and financial records in one ERP system. Because the module connects accounts payable with purchasing, inventory, banking, and financial reporting, your team can work with accurate and up-to-date information.

In addition, Aquilon helps reduce manual data entry and makes daily accounting tasks easier. As a result, businesses can save time while gaining a clearer view of supplier costs and payments.

Whether your business buys inventory, pays service providers, manages freight costs, or works with subcontractors, Aquilon provides the tools you need to keep accounts payable organized.

Manage Supplier Invoices Efficiently

Aquilon Accounts Payable provides one central place to record and track supplier invoices. For example, your team can track invoices from suppliers that offer credit terms and monitor amounts that still need to be paid.

In addition, you can keep accurate supplier records and review payment details when needed. Therefore, your accounting team has a clearer view of upcoming payments and supplier activity.

Because the information connects with other areas of Aquilon ERP, you can also reduce duplicate data entry.

Process Different Types of Invoices

Businesses often receive many types of supplier invoices. Fortunately, Aquilon makes it easy to manage both product and expense invoices within the same system.

For example, you can manage:

• Inventory and product purchases
• Freight and shipping costs
• Utilities
• Professional services
• Employee expenses
• Other business expenses

As a result, your accounting team can keep supplier costs in one place. In addition, having one source for this information makes it easier to review spending and prepare financial reports.

Match Supplier Invoices with Goods Received Notes

Accurate invoice matching is especially important for businesses that buy and stock inventory.

Aquilon can connect supplier invoices with Goods Received Notes (GRNs) and accruals for products received. Therefore, your team can check that the goods received match the related supplier invoice.

In addition, accurate GRN matching helps keep inventory costs correct. As a result, businesses can maintain more accurate inventory values and cost of goods sold (COGS) records.

Improve Financial Reporting and Forecasting

Accounts payable data can also provide useful information about business spending.

For example, Aquilon allows you to monitor year-to-date supplier spending and review total costs. Therefore, managers can better understand where money is being spent and use that information when planning future expenses.

In addition, businesses in Canada and the United States can track subcontractor payments for tax reporting when needed.

As a result, Aquilon Accounts Payable supports both daily accounting tasks and longer-term financial planning.

Simplify Supplier Payments

Aquilon Accounts Payable supports supplier payments by check or electronic funds transfer (EFT).

Once you process a payment, Aquilon connects it with the correct bank account through the Bank Book. Therefore, your banking and accounting records stay up to date.

In addition, this connection reduces the need to enter the same information in different areas of the system. As a result, your team can save time and reduce data entry errors.

For one-time expenses that do not need the standard accounts payable process, you can also record transactions directly through the Bank Book.

Integrated Accounts Payable for Growing Businesses

Aquilon Accounts Payable does more than track invoices. Instead, it works as part of the wider Aquilon ERP system and connects supplier management with purchasing, inventory, banking, and financial reporting.

With Aquilon, businesses can:

• Track supplier invoices and unpaid amounts
• Manage product and expense invoices
• Match invoices with GRNs and inventory receipts
• Improve inventory and COGS accuracy
• Monitor supplier spending
• Track subcontractor payments
• Process check and EFT payments
• Connect payments with banking records
• Improve financial reporting and planning

Because these processes work together, your team has access to more accurate business information. In turn, this can help reduce errors, save time, and improve control over supplier payments.

Frequently Asked Questions

What is Aquilon Accounts Payable?

Aquilon Accounts Payable is an ERP module that helps businesses manage supplier invoices, expenses, and payments. In addition, it connects with other Aquilon functions, including purchasing, inventory, banking, and financial reporting.

Can Aquilon match invoices with goods received?

Yes. Aquilon can match supplier invoices with Goods Received Notes (GRNs) and accruals for products received. As a result, businesses can maintain more accurate inventory and cost-of-goods-sold records.

Does Aquilon Accounts Payable support EFT payments?

Yes. Businesses can pay suppliers by check or electronic funds transfer (EFT). In addition, Aquilon connects these payments with the correct bank account through its Bank Book.

Can Aquilon track different types of supplier expenses?

Yes. For example, Aquilon can manage product invoices, freight, utilities, professional services, employee expenses, and other business costs. Therefore, businesses can track many types of supplier spending within one system.

How does Accounts Payable work with Aquilon ERP?

Accounts Payable connects with other areas of Aquilon ERP, including purchasing, inventory, banking, and financial reporting. Because these areas share information, businesses can reduce duplicate data entry and maintain more accurate records.